Facilities Coordinator

Facilities Coordinator

Swindon – On site

We’re Arval BNP Paribas – we’re a global leader in vehicle leasing and the fourth largest leasing company in the UK. Our passion for Service, Sustainability, and Solutions is brought to life by each one of our people – who we call Journey Makers. 

Culturally, we’re a friendly bunch – more human than corporate – and we serve a diverse customer base. From families choosing their first electric vehicle, to global brands seeking to switch their fleets to electric vehicles – whatever our customers’ mobility needs, we have a solution to offer.

A role you will love

Reporting directly to the Facilities Manager, this role completes an essential part of the Facilities team in Swindon. This team manages the property, facilities, and health & safety for all our Journey Makers, contractors, third party suppliers and customers across our three UK based sites. 

The role covers the full spectrum of facilities services and will support the wider business plus internal customers, whilst assisting the Facilities Manager with the management of the property portfolio under the function’s control.

The role will be the focal point for third party contractor coordination of hard and soft FM services and associated health & safety, compliance, and legislative management within the team.

You will be fully committed within the team in ensuring the day-to-day operations and “business as usual” activities of the properties plus ensure buildings are maintained to a high standard. The successful candidate will also be a point of contact in the Facilities Manager’s absence or if the Facilities Manager is located remotely.

You will support project management activities, and complete various tasks in line with our health and safety management systems whilst supporting the Facilities Manager in the deployment of the Health and Safety Policy.

The role will assist in the collation and reporting of data for important programs such as environmental, social & governance (ESG), Health and Safety and other programs as assigned by the Facilities Manager.

Your key responsibilities will include;

• Primary site contact for coordination in Swindon including other sites
• Handling site postal requirements – working with external partners and internal customers on critical requirements
• Administer finance/invoicing requirements using relevant systems, including budgeting and forecasting support annually
• Conduct inspections, risk assessments and coordinate H&S tasks including Health & Safety audits
• Coordinate H&S tasks including audits and governance obligations
• Complete DSE assessments supporting internal requirements and working with our external H & S Consultant
• Manage evacuation procedures, policies, training requirements e.g. First Aid
• Procure facilities resources & services
• Review & update business continuity requirements
• Liaison & coordination with business occupiers
• Manage & liaise with contractors, consultants, Landlords
• Manage day-to-day building issues
• Deliver projects as assigned
• Other general coordination tasks e.g. meeting room requirements for internal stakeholders

What will you bring to the role?

• Involvement in writing and amending policies and procedures
• Capability of managing health and safety to local legislative compliance
• Skill in managing suppliers/service providers
• Experience in setting up supplier and managing purchase orders, invoice processing
• Relevant recognisable Health & Safety qualification would be beneficial

How you’ll deliver what we’re looking for?

• A smart, professional appearance with a polite, courteous, and professional manner with excellent interpersonal skills - dedication to delivering an excellent customer service experience
• The ability to work to tight deadlines in a fast-paced environment… with the drive to work pro-actively, independently and as part of a team

The package

Due to the varied demands of the role, there will be a requirement for flexibility. The core working hours for this position are 7.45am-4.00pm.

We offer a basic starting salary of up to £26,500, plus a bonus of up to £1,100. We also offer 25 days holiday as standard, plus bank holidays, an extra day off for your birthday, and the option to purchase an additional 5 days. 

We also provide a comprehensive benefits package, including:

• Private medical cover, including a digital GP service
• Company pension with up to 10% employer contribution
• Discounts on our products and services and discounts in many high street brands
• 2 paid volunteering days every year
• Free on-site gym
• Subsidised restaurant serving chef-prepared breakfast and lunch, plus discounted Costa Coffee
• Plus, a range of flexible benefits to suit your lifestyle

Ready to make a difference?

Sound interesting? Click to apply and a member of our Talent Acquisition team will review your CV. 

We’re passionate about being consciously inclusive employer, with a strong Speak Up culture. We’re also proud to be a Ban the Box employer as part of our commitment to a fair and inclusive society for all. 

Interview process

• Telephone interview our Talent Acquisition team
• 1 hour interview with our Facilities Manager
• If successful, a second interview with our Facilities Manager and HR Service Delivery Manager

If you’re not shortlisted, we’ll still let you know the outcome of your application. 

What are you waiting for? Apply today and we’ll be in touch.